VCS Scheduling Suite of Workforce Management Products
Powerful, user-friendly system for employee scheduling workforce automation
Dynamic Workforce Solutions for Employee Scheduling
ACTIVE SCHEDULES is a revolutionary online employee scheduling and time & attendance solution developed for professional organizations, including but not limited to: medical, retail, entertainment, and financial establishments, as well as factories, energy, utilities, and transportation facilities. ACTIVE SCHEDULES modernizes outdated employee management procedures using a rules-based scheduling engine that runs from your pre-defined business requirements. With Active Schedules, you will always have the right people at the right place at the right time!
Powerful, User-Friendly Public Safety Scheduling
Designed exclusively for law enforcement agencies, POSS combines centralized scheduling, time & attendance, overtime control, extra duty management and payroll functionality into a single, powerful database. The dynamics of the POSS rules engine enables users to quickly and automatically manage resources in the most cost-effective and compliant manner possible.
Automated scheduling solutions for Correctional agencies and jails
Automated Scheduling Solution for Correctional Facilities
COSS is a state-of-the-art scheduling solution designed for the exclusive purpose of managing the laborious workforce processes encountered by jail management personnel on a daily basis. Complete automation of the entire schedule, handwritten timesheets, overtime fairness rotations, and shift bidding produces an ROI within six months to a year.
Extra Duty scheduling solution that ensures accountability to personnel, payroll and contractors
Elite, Unparalleled Extra Duty Management System
EXTRA DUTY is an outside employment solution created to manage extra duty, secondary, or special jobs for the public safety and commercial industries. Its seamless process of the fair selection and scheduling of employees, to the invoicing and billing of the vendor, makes this all-in-one solution a necessity to any organization providing outside employment.
Scheduling solution designed for Fire Departments, 911 Centers, and Medical Transport
Innovative Scheduling for Emergency Response Agencies
FIRES is a streamlined, web-based scheduling solution designed specifically for Fire Departments, 911/Communication Centers, and Ambulance/Medical Transport companies. User-friendly and tailored to the industry, FIRES will organize and regulate your rotations, shifts, clocked hours, pay scales, overtime, certifications, and more. No matter how complex your schedule, FIRES will accurately computerize your data with ease.
Progressive Scheduling for the Public Sector
TIMES is an innovative scheduling solution designed to enhance the timekeeping processes of accruals and balances, office staffing levels, as well as overtime and job tracking for specific departments. The user-friendly layout of dashboards with easy navigation, shortcuts, and favorites contribute to a very high user-adoption rate of 98%.
POSS, ACTIVE SCHEDULES, TIMES, COSS and FIRES solutions are loaded with dynamic features that facilitate the ability to drill down into employee management data, in order to make intelligent and cost-saving decisions with staff scheduling.
The schedule is easily maintained with electronic timesheets that can be generated for every employee each pay period. Timesheets report accurate calculations of hours worked, and can be exported for reviewing purposes or sent directly to any payroll company.
Cutting-edge biometric time clocks such as hand and fingerprint scanners automatically update attendance within the system. The technology recognizes individuals based on stored hand and finger geometry data and ultimately eliminates buddy-punching.
An innovative cloud-hosted environment is included with each solution, making the SaaS model easy, secure, and reliable. Eliminate in-house infrastructure and utilize our powerful, state-of-the-art facility to maintain automatic system updates, obtain faster technical support, and access the system from anywhere.
Leave and Time Balances
Accruals, time off, and leave are automatically calculated to provide management with instant access to employee time balances. Based upon this accurate data, supervisors can make informed and correct decisions when approving or denying time off requests.
Employees are empowered to manage their own schedules, request time off, view overtime, participate in shift bidding, and many other activities using a smartphone, kiosk, the Internet, or Windows applications. This feature contributes to a happier, more productive workforce.
Organizations that allow employees to bid on overtime shifts will be able to grant access to eligible employees to view available shifts and rank them in order of priority selection. Overtime shift bidding can be awarded based on the rules set by the organization. Bid on overtime shifts directly from a smart phone, tablet, or personal computer.
Manage overtime with automatically generated employee lists based on skill sets to ensure that the right people are covering the right positions. Overtime rules can be established based on an organization’s current policies and procedures. Realize significant cost savings with information concerning the employees who are eligible for straight time, comp time, or time-and-a-half.
Simplify the reporting process by utilizing the analysis features within each flagship product. There are over 45 canned reports and 50 popular custom reports, of which productivity, cost effectiveness, and all other activities can be quantified and analyzed. Our one-of-a-kind Report Writer can be used to auto-generate additional custom reports to include any pertinent data or activity within the system.
Immediately know when overtime is needed, a shift falls below minimum staffing levels, a certification has expired, or a call-out occurs. Shift Administrators will be able to proactively predict the future schedule and react immediately to any scheduling changes as they manifest. All changes to the schedule are updated throughout the system in real time.
The accurate calculation of employee work hours according to your business, union, and HR rules will take one-third of the time it takes to complete manually. Create electronic timesheets and allow employees to either print them or electronically sign them. Integration with all payroll providers is available, or use VCS Payroll Services to realize the benefits of an all-inclusive system.
Time Clock Verification
Verify schedule data using time clock check-ins via key fob, prox card, fingerprint or handprint. Compare punch times with the schedule to ensure employees are paid for hours legitimately worked. Time clocks eliminate overpayment mistakes that result from buddy bunching and the “close enough” (rounding) factor with time cards.
Instantaneous messaging capabilities through email, phone, and text provide supervisors and employees with essential communication tools. Emergency calls, overtime or special duty opportunities, shift bidding, time off requests and time off approvals can all be instantly shared through the system.
Import various types of data from other systems into the scheduling solution. Generate reports from the imported data against any other type of data within the system. Administrators can also export data from the scheduling system in .csv, .txt, and .xml formats.
Extra Duty Billing
Off-duty or secondary side jobs that are contracted out for hire to businesses or private citizens can be automatically filled and billed within the scheduling solution. Fairness assignment rules will apply by skill set, total hours worked, last time worked, or any additional requirements before generating a selection of eligible employees to work available jobs.
Extra Duty Request
Users can request to work pre-selected extra duty jobs that are posted to the schedule via software, the web, and through a smart phone. Selections will be awarded based on skill set, last time worked, total hours worked, and any other customizable fairness rotation rules set by the system administrator.
Manage subpoenas by connecting court assignments (and the officers who must attend) to the agency schedule. The schedule will reflect the officers that must appear in court on a specific day, so that the scheduling administrator knows when officers are subpoenaed for court, as well as receiving auto-generated overtime records.
Every change to the database is automatically logged within the Audit Trail or Activity Log. Track all activity actions, such as when a change was made and by whom. The Replacement Policy also has its own special audit trail that works with the specific rules set by the organization.
The elimination of paper slips and timecards immediately improves workforce productivity and organization. Having all information within an automated system makes it readily available to staff, and populated with real-time data. All costs associated with paper time cards are completely eradicated.
Timesheets & Payroll
Timesheets are created automatically from the schedule and electronically exported to your payroll provider. VCS’ entire scheduling suite integrates with all payroll systems with the utilization of the import/export design engine.
Track employee skill sets and certifications through the scheduling system. Always know when an employee has acquired new skills which make them eligible for additional working jobs or promotions. Track certification expirations so you are instantly informed when an employee needs to be re-certified or requires additional training.
Each product in the scheduling system has three built-in security levels: Administrator, Supervisor, and User. Each security level has specific permissions within the system that are available for view and edit capabilities. These can be adjusted and customized to fit any company’s or organization’s business practices. The ability to create additional profiles is available using the Security Designer.
Smart Phone Access
Access any of our dynamic rules-based employee scheduling solutions right from your mobile devices. Use a tablet or smart phone to view the schedule, request time off, punch in, and more!
Request overtime easily through the system, the Internet, and any smart phone or tablet. Sift through available shifts based on the fairness rotation rules set by the system administrator. Submit overtime worked through the scheduling system and allow a supervisor to review and approve from wherever they are.
Time Off Request
Users can request time off effortlessly in three easy steps by choosing the time off request date, selecting a reason, and submitting the request. This process can be done via smart phone, through the web, or in the system.
A dedicated menu list, designed specifically for scheduling crossing guards, can be utilized to update times and posts. This feature can also be used to correct missing mandatory assignments, view the crossing guard calendar, and set the rules assigned to schedules.
Use active tiles to customize your desktop and create as many dashboards as you like. Create unique tiles to showcase exactly what data you need to see – many of which can be displayed in real time.
Rules Policy Automation
Input the rules of your organization’s scheduling and time & attendance policies, and customize them at any time. Allow the scheduling system to automate granting overtime after an employee has worked 40 hours, deny employees that have worked an extra duty job more than twice a week, or any other rules your business may have.
Staff Shortage Alerts
Receive immediate alerts when a shift falls below minimum staffing requirements with a vibrant change in shift color right on your dashboard. Apply skill set rules to determine the best employees to cover any shift that is understaffed.