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Police Officer Scheduling System

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Rules Driven Scheduling for Law Enforcement


Police scheduling within the Public Safety sector poses many unique challenges due to the complexity of shift patterns, rotations, minimum staffing requirements, FLSA labor laws, and agency/union rules. Additionally, there is the need to fairly distribute overtime and extra duty assignments, as well as track certifications, leave, court appearances, and time off.

POSS (Police Officer Scheduling System) gives users the ability to customize the scheduling system to their precise needs. Dashboards can be configured in tile format to show real-time, pertinent information on tabbed screens. Schedule rotations, overtime reasons, extra duty rules, security levels, shift bidding, and post names can all be constructed to fit the agency’s requirements.

Users can design hundreds of reports by selecting the specific schedule information they need using the robust Report Writer. POSS enables its users to have complete control over how they want to use the employee scheduling system and exactly what data they need it to produce.

As the only product of its kind designed exclusively for police agencies, sheriff’s offices, security organizations, and campus police, POSS combines centralized scheduling, time & attendance, electronic time cards, and payroll functionality into a single, powerful database. When combined with the broadcast notification and daily activity features, the POSS rules-driven engine gives supervisors and administrators a powerful tool to manage staff in the most cost-effective and compliant manner possible.


Contact us today for a free, no obligation, and personalized web demonstration at
(888) 864-4144 or via email at .

 

POSS Product Brochure



Download the brochure for a brief overview of our Police Officer Scheduling System ranked #1 on Google Search. We’re first for a reason!

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POSS Features

  • Electronic Timesheets

    The schedule is easily maintained with electronic timesheets that can be generated for every employee each pay period.

  • Biometric Identification

    Cutting-edge biometric time clocks such as hand and fingerprint scanners automatically update attendance within the system.

  • Cloud Technology

    An innovative cloud-hosted environment is included with each solution, making the SaaS model easy, secure, and reliable.

  • Leave and Time Balances

    Accruals, time off, and leave are automatically calculated to provide management with instant access to employee time balances.

  • Employee Self-Serve

    Employees are empowered to view and manage their own schedules, which contributes to a happier, more productive workforce.

  • Shift Bidding

    Grant access to eligible employees to view available shifts and rank them in order of priority selection. Overtime shift bidding can be awarded based on the rules set by the organization.

  • Overtime Management

    Manage overtime with automatically generated employee lists, based on skill sets, to ensure that the right people are covering the right positions.

  • Robust Reporting

    There are over 45 canned reports and 50 popular custom reports, of which productivity, cost effectiveness, and all other activities can be quantified and analyzed.

  • Real-Time Schedules

    Immediately know when overtime is needed, a shift falls below minimum staffing levels, a certification has expired, or a call-out occurs.

  • Payroll Services

    The accurate calculation of employee work hours according to your business, union, and HR rules will take one-third of the time it takes to complete manually.
    Utilize VCS Payroll or integrate with any other provider.

  • Time Clock Verification

    Verify schedule data using time clock check-ins via key fob, prox card, fingerprint or handprint.

  • Broadcast Messaging

    Instantaneous messaging capabilities through email, phone, and text provide supervisors and employees with essential communication tools.

  • Import/Export Gateway

    Import various types of data from other systems into the scheduling solution or export data in .csv, .txt, and .xml formats.

  • Extra Duty Billing

    Off-duty or secondary side jobs that are contracted out for hire to businesses or private citizens can be automatically filled and billed within the scheduling solution.

  • Extra Duty Request

    Users can request to work pre-selected extra duty jobs that are posted to the schedule via software, the web, and through a smart phone.

  • Court Alert

    Manage subpoenas by connecting court assignments (and the officers who must attend) to the agency schedule.

  • Audit Trail

    Track and automatically log all activity actions, such as when a change was made and by whom.

  • Eliminate Paper

    The elimination of paper slips and timecards immediately improves workforce productivity and organization.

  • Timesheets and Payroll

    Timesheets are created automatically from the schedule and electronically exported to your payroll provider.

  • Training Certification

    Track employees’ skill sets and certifications through the scheduling system and always know when an employee has acquired new skills and is eligible for promotions.

  • Security Levels

    Use the Security Designer to customize all security levels and corresponding permissions within the system.

  • Smart Phone Access

    Access any of our dynamic rules-based employee scheduling solutions right from your mobile devices!

  • Overtime Request

    Request overtime easily through the system, the Internet, and any smart phone or tablet.

  • Time Off Request

    Users can request time off effortlessly in three easy steps by choosing the time off request date, selecting a reason, and submitting the request.

  • Crossing Guard

    A dedicated menu list, designed specifically for scheduling crossing guards, can be utilized to update times and posts.

  • Staff Shortage Alerts

    Receive immediate alerts when a shift falls below minimum staffing requirements with a vibrant change in shift color right on your dashboard.

  • Rules Policy Automation

    Input the rules of your organization’s scheduling and time & attendance policies, and customize them at any time.

  • Customized Desktop

    Use active tiles to customize your desktop and create as many dashboards as you like.

VCS Software is being implemented across the country

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Free Assessment Offer

Sign up for a free assessment and needs analysis of your current scheduling and time & attendance process for your business, organization, or government facility! Take the opportunity to speak to a scheduling expert in a 15 minute, no-obligation conference call and receive recommendations to improve your current process.


  • POSS has enabled Atlantic County (a department of 250 employees) to save more than $70,000 per year simply by effectively managing payroll and overtime while paying for itself in the first year alone.

    Sgt. Anthony Minetti, Mays Landing, NJ
  • Since implementing POSS, our payroll process is much faster and more efficient. We were additionally able to get rid of all handwritten slips that we had been using for sick time, vacation time and overtime requests which has resulted in a tremendous cost savings for the department. The amount of report options available in POSS is incredible. The system is truly invaluable to us.

    Norma Zamudio, Arcadia, CA
  • The POSS software allowed us to automate our benefit-time management and take our paper schedules electronic, allowing for a significant increase in efficiency in both of these areas.

    Lt. Joseph Colditz, Barrington Hills, IL
  • The name Police Officer Scheduling System told us everything that we needed to know. This was a program designed to meet our specific needs as a police department – and it has done so in every way.

    Chief Mitch Little, Toms River, NJ
  • The system has not only helped management with increased efficiency and accountability but the end users appreciate the systems features as they accumulate and use their benefit time.

    David Disselhorst, Norridge, IL
  • We went from a 2’x 3’ piece of plywood with a paper and pencil to POSS. I couldn’t imagine functioning without POSS. We have virtually eliminated our paper trail.

    Sgt. Rick Blake, Bethlehem, PA
  • The way your system is laid out, I can easily find anything I need to, from reports to building a new shift out. The rare occasions I have had to use support, your Tech Support team has been fantastic.

    Lt. Jim Bennett, Brigantine, NJ
  • The program is worth the investment in terms of saving manpower with scheduling, overtime tracking and extra duty. It was easy to show all levels of the department and is a very user-friendly program with more than enough features to do all we have asked.

    Sgt. Audrey Haug, Elk Grove, CA
  • The POSS software is performing very well for our agency; I don’t know what I would do without it. Like wine, as POSS ages it gets better with time. That cannot be said about all products we use today.

    Captain Earl Gifford, Oakhurst, NJ