Solving Your Human Capital Management

Maximize and motivate performance, enhance employee engagement, and reduce costs the smart way.

Our solutions span a wide spectrum to match all workforce demands, from basic scheduling and timekeeping to advanced analytics and forecasting.

 

Improve the way your entire internal team operates with intelligent capabilities designed to enhance work experience across the board for business leaders, managers, and workers.

WORKFORCE MANAGEMENT FEATURES

Employee Scheduling

Staff scheduling software to help managers

Staff scheduling software for employees can often be challenging and time-consuming if done manually – automate the tedious task with VCS. Our software ensures your scheduling remains compliant with all collective bargaining agreements, contracts, state and federal legislative rules, internal regulatory and HR policies. Automatically grant or deny PTO & overtime requests based on specific requirements that you set, calculate pay rules and manage minimum staffing levels.

Ensure that the right employee, with the right skillset, is always working in the right position, at the right time. Reduce overtime costs and staff shortages with real-time scheduling analytics. Manage simple schedules or diverse workforces that can include rotating schedules, exempt and non-exempt employees as well as part time and full-time workers.

 

Empower your staff with our powerful employee scheduling tools

VCS offers employee scheduling software self-service tools that can promote a healthy work/life balance, save your business valuable time, and increase employee engagement. Employee self-service features empower employees to take control of their own time management. Staff can view their schedules, make time-off requests, and bid on available work shifts from anywhere at any time. Real-time notifications are then sent to managers to quickly and easily accept or deny, so everyone remains in the loop.

 

Time & Attendance

Accurately track employee hours with real-time data

Our time keeping software saves time and money while integrating with top time clocks

Our automated employee time keeping software eliminates costly accounting errors while cutting the need to micro-manage. Our time tracking software automates employee time-tracking calculations with complete accuracy. Monitor workforce productivity in real-time, analyzing the data it collects for actionable intelligence on employee performance, productivity and engagement — helping you set schedules for a healthy work/life balance. Integrate time tracking software with applicant tracking and employee training logs to get complete visibility into costs and benefits of your workforce.

Integrate with top time clocks with our automated time keeping software

Managing employee time keeping and attendance can be tedious, but it doesn’t have to be. Time clocks can eliminate the burdens of a manual process and automate your entire system. Plus, today’s modern time clocks go far beyond just tracking employee time, they can also boost workplace satisfaction, improve payroll accuracy and even streamline your workforce’s overall efficiency.

VCS software integrates with top time clocks – including contactless, personal device, touchscreen, and iris ID – that can be a great benefit for bigger companies with a large number of employees, as well as for smaller businesses that are looking to streamline processes and improve productivity in their daily operations.

Task Management

Improve workplace efficiency by tracking time and activities that help you determine what level of workplace operational productivity is acceptable at any given day, week or month. You may wish to judge productivity based on project status and time spent, product production or even number of customers served.

Track employee daily activities in real-time with VCS’ employee monitoring tool, Workloads, by:

  • Easily measuring engagement in project related tasks to ensure business operations are always running smoothly and deadlines are being met
  • Eliminating the need to micro-manage staff with 100% visibility to daily activities
  • Enhancing your performance review process with instant access to performance data and time and attendance records critical to the process

Event Scheduling

Event staffing can often be challenging and time-consuming if done manually – automate the tedious task with VCS Event Scheduling. This module allows you to apply your specific and unique business rules to quickly determine who is available to work an event, reach out to eligible staff via text messages, automatically fill and bill the position, and keep track of everything along the way.

The Event Scheduling module makes it easy to schedule and manage staff by seamlessly filling available shifts, effortlessly tracking employee time and attendance, automating the payment process so workers get compensated quicker and faster, all while ensuring compliance.

 

Backed by intelligent technology, the Event Scheduling module uses the following capabilities to ensure 100% satisfaction across the board:

  • Automated skill-set matching to fill available shifts easily and quickly
  • Built-in GPS timeclocks to verify employee on-site attendance
  • Billing, accounts receivable and escrow management to eliminate payroll errors and avoid litigation

Messages

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Learning Management System

Monitor and track your employee training and certification requirements as needed. Always know when an employee has acquired new skills or training that makes them eligible for additional working jobs or promotions. Such training leads to employee retention, and a highly skilled workforce that results in a positive impact of overall productivity. 

The Learning & Professional Development module’s built-in intelligence allows your organization to maintain compliance to mandatory certification requirements by: 

  • Allowing employees to easily view and sign up for upcoming and mandatory training classes 
  • Auto-assigning employees to classes and running real-time certification reports 
  • Ensuring shifts are always filled when an employee is out for training 
  • Tracking acquisition of new skills or certifications with annual reporting tools 

Service Appointment Scheduling

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Field Services

The VCS Field Services module helps you save time and eliminate compliance risk by dispatching mobile employees more efficiently. With this module, you can schedule new jobs and appointments, communicate with workers in real-time, and automatically assign new jobs based on worker availability and qualifications. 

This module automates the management of field services workers by applying your company’s specific and unique business rules, taking into consideration workers’ existing schedules, utilizing proprietary rotation technology to fairly distribute jobs, tracking employment hours to prevent worker burn-out, and providing billing, accounts receivable and escrow management functionality. 

VCS makes managing field services easy by: 

  • Automating service scheduling in just one click 
  • Increasing transparency with real-time monitoring 
  • Verifying employee attendance with built-in GPS timeclocks 
  • Controlling costs and streamlining field operations 
  • Automatically calculating timesheets & exporting to payroll 

 

Police Extra Duty Management

Off duty or secondary jobs for security detail, construction or special events that are contracted out for hire to businesses or private citizens can be automatically filled and billed within the workforce management solution. Prevalent in police officer scheduling, fairness assignment rules are applied by skill set that track total hours worked, last time worked or any other additional rules or requirements set by the system administrator.

The Extra Duty Billing module automates the management of secondary employment by:

  • Applying your specific and unique business rules
  • Taking into consideration officers’ existing schedules
  • Utilizing proprietary rotation technology to fairly distribute extra duty jobs
  • Tracking off-duty employment hours to prevent officer burn-out
  • Providing billing, accounts receivable and escrow management functionality

Police Court Scheduling

Manage subpoenas and court appearances by connecting court assignments to the schedule. Your schedule will reflect the appropriate employees that must appear in court on any specific date or time. Prevalent in police officer scheduling, this module allows the scheduling administrator to know when an officer is subpoenaed for court and when alternative scheduling demands are necessary.

Designed for usage by law enforcement personnel, the Court Alert module works in conjunction with your schedule to:

  • Easily, accurately and instantly schedule officers for court appearances
  • View electronic subpoenas
  • Track officer time and run reports based on officer availability
  • Sync departmental schedules with court required appearances
  • Avoid scheduling conflicts and unnecessary overtime

See The Features In Action

HUMAN RESOURCES FEATURES

Human Resources

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Payroll Integration

Smart Payroll Services Integration

Cut your payroll services processing time in half, while eliminating common errors

Allow VCS to do your payroll services preparation work for you. As the workhorse behind the payroll engine, we guarantee error-free payroll by automating this process, utilizing real-time electronic timesheets and payroll integration that accurately and instantly report data directly to your payroll provider. Our smart payroll prep will help you save time, improve efficiency, eliminate errors, ensure compliance, and avoid litigation.

Integrating payroll services with our partners is what we do best

Processing your payroll services should not be difficult and time-consuming, with VCS processing your payroll is as seamless as submitting it. With our ability to seamlessly integrate with any payroll system, employees simply submit timesheets electronically for manager real-time approvals ensuring that all errors are identified and corrected prior to the payroll commit. Intelligent reporting options provide instant access to records data that simplifies compliance requirements ensuring readiness for any audit as needed.

Document Processing

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Applicant Tracking System

Modern Application Tracking and Recruiting Systems

Make recruiting easier, smarter & more efficient

VCS application tracking systems make recruiting easier, smarter & more efficient. Our partnership with JazzHR provides customers the ability to optimize their recruiting process. JazzHR is a powerful and user-friendly recruitment and application tracking software (ATS) that scales a business’ ability to find and hire great talent.

Benefit from our integration with JazzHR, the top application tracking software, by:

  • Effortlessly streamline the entire recruiting process
  • Speeding up time to hire, increasing recruiting efficiency and attracting top talent
  • Ranking and tracking new candidates with ease
  • Eliminating redundant tasks with automation
  • Easily capturing feedback across the hiring team

Save time & improve your hiring quality with our application tracking systems

JazzHR’s application tracking software seamlessly ties into each step of your hiring process. Find candidates with smart job postings and syndication, manage candidates with automation and real-time tracking, interview candidates using JazzHR’s revolutionary interview tools, hire candidates faster by digitizing the entire process, and learn and improve for the future with reports and analytics that uncover hidden inefficiencies and opportunities within your recruiting process.

 

Through this partnership, VCS customers can purchase JazzHR from their current account representative for one bundled price. Our recruitment management system software will benefit all aspects of your hiring process.

Set-up is easy and a customer can be up and running in a few days. Customers will be guided through getting the JazzHR account up and running through video tutorials and consultative calls with JazzHR’s Customer Success team. JazzHR will be the center of record for your application tracking system, while VCS will remain the system of record for all other workforce management capabilities. Together, they provide an intelligent, all-in-one HR solution.

Employee Benefits

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401K

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See The Features In Action

AION is a cost-competitive, easy-to-use, employee management system that improves productivity and staff satisfaction.

University of Chicago Medicine

POSS has more than paid for itself just in managing overtime.

Captain Sean Thomas

Gloucester Police Department

VCS AION product solutions

Workforce Management Software for Business & Government

VCS POSS product solutions

Scheduling, Time & Attendance Exclusively for Police

VCS COSS product solutions

Time & Attendance Scheduling for Correctional Agencies

VCS FIRES product solutions

Fire & EMS Rescue Scheduling & Time/Attendance Tools

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