Innovative Scheduling for Emergency Response Agencies
An automated, web-based fire scheduling and personnel management system is essential for the successful operations of mission-critical Fire and EMS agencies. With the need to immediately respond to emergencies, these dedicated professionals require sophisticated software technologies to alleviate the burden of administrative paperwork, labor management, and payroll calculations.
FIRES (Fire-Rescue Scheduling System) is an indispensable management tool for supervisors who are responsible for managing the complex and variable schedules of their agencies. The flexible, user-friendly screens automate everything from calendaring, overtime and certifications to payroll, reporting, and broadcast messaging.
This computerization facilitates substantial improvements in operational efficiency by enabling management staff to be allocated to more important tasks, while eliminating the human error factor inherent in paper-based systems.
FIRES offers progressive employee self-service features available through the Internet, smart phones, tablets or workstations. Employees have the ability to check their schedule, confirm real-time accrual balances, request leave and overtime, accept an offer to work, and sign up for special assignments. Broadcast messages regarding overtime opportunities or emergencies can also be received by staff via text, e-mail or phone using state-of-the-art telephone technology.
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The schedule is easily maintained with electronic timesheets that can be generated for every employee each pay period.
Cutting-edge biometric time clocks such as hand and fingerprint scanners automatically update attendance within the system.
An innovative cloud-hosted environment is included with each solution, making the SaaS model easy, secure, and reliable.
Leave and Time Balances
Accruals, time off, and leave are automatically calculated to provide management with instant access to employee time balances.
Employees are empowered to view and manage their own schedules, which contributes to a happier, more productive workforce.
Grant access to eligible employees to view available shifts and rank them in order of priority selection. Overtime shift bidding can be awarded based on the rules set by the organization.
Manage overtime with automatically generated employee lists, based on skill sets, to ensure that the right people are covering the right positions.
There are over 45 canned reports and 50 popular custom reports, of which productivity, cost effectiveness, and all other activities can be quantified and analyzed.
Immediately know when overtime is needed, a shift falls below minimum staffing levels, a certification has expired, or a call-out occurs.
The accurate calculation of employee work hours according to your business, union, and HR rules will take one-third of the time it takes to complete manually.
Integrate with any payroll provider.
Time Clock Verification
Verify schedule data using time clock check-ins via key fob, prox card, fingerprint or handprint.
Instantaneous messaging capabilities through email, phone, and text provide supervisors and employees with essential communication tools.
Import various types of data from other systems into the scheduling solution or export data in .csv, .txt, and .xml formats.
Track and automatically log all activity actions, such as when a change was made and by whom.
The elimination of paper slips and timecards immediately improves workforce productivity and organization.
Timesheets and Payroll
Timesheets are created automatically from the schedule and electronically exported to your payroll provider.
Track employees’ skill sets and certifications through the scheduling system and always know when an employee has acquired new skills and is eligible for promotions.
Use the Security Designer to customize all security levels and corresponding permissions within the system.
Smart Phone Access
Access any of our dynamic rules-based employee scheduling solutions right from your mobile devices!
Request overtime easily through the system, the Internet, and any smart phone or tablet.
Time Off Request
Users can request time off effortlessly in three easy steps by choosing the time off request date, selecting a reason, and submitting the request.
Staff Shortage Alerts
Receive immediate alerts when a shift falls below minimum staffing requirements with a vibrant change in shift color right on your dashboard.
Rules Policy Automation
Input the rules of your organization’s scheduling and time & attendance policies, and customize them at any time.
Use active tiles to customize your desktop and create as many dashboards as you like.