Rules-Driven Scheduling for Law Enforcement
Police scheduling within the Public Safety sector poses many unique challenges due to the complexity of shift patterns, rotations, minimum staffing requirements, FLSA labor laws, and agency/union rules. Additionally, there is the need to fairly distribute overtime and extra duty assignments, as well as track certifications, leave, court appearances, and time off.
POSS (Police Officer Scheduling System) gives users the ability to customize the scheduling system to their precise needs. Dashboards can be configured in tile format to show real-time, pertinent information on tabbed screens. Schedule rotations, overtime reasons, extra duty rules, security levels, shift bidding, and post names can all be constructed to fit the agency’s requirements.
Users can design hundreds of reports by selecting the specific schedule information they need using the robust Report Writer. POSS enables its users to have complete control over how they want to use the employee scheduling system and exactly what data they need it to produce.
As the only product of its kind designed exclusively for police agencies, sheriff’s offices, security organizations, and campus police, POSS combines centralized scheduling, time & attendance, electronic time cards, and payroll functionality into a single, powerful database. When combined with the broadcast notification and daily activity features, the POSS rules-driven engine gives supervisors and administrators a powerful tool to manage staff in the most cost-effective and compliant manner possible.
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The schedule is easily maintained with electronic timesheets that can be generated for every employee each pay period.
Cutting-edge biometric time clocks such as hand and fingerprint scanners automatically update attendance within the system.
An innovative cloud-hosted environment is included with each solution, making the SaaS model easy, secure, and reliable.
Leave and Time Balances
Accruals, time off, and leave are automatically calculated to provide management with instant access to employee time balances.
Employees are empowered to view and manage their own schedules, which contributes to a happier, more productive workforce.
Grant access to eligible employees to view available shifts and rank them in order of priority selection. Overtime shift bidding can be awarded based on the rules set by the organization.
Manage overtime with automatically generated employee lists, based on skill sets, to ensure that the right people are covering the right positions.
There are over 45 canned reports and 50 popular custom reports, of which productivity, cost effectiveness, and all other activities can be quantified and analyzed.
Immediately know when overtime is needed, a shift falls below minimum staffing levels, a certification has expired, or a call-out occurs.
The accurate calculation of employee work hours according to your business, union, and HR rules will take one-third of the time it takes to complete manually.
Integrate with any payroll provider.
Time Clock Verification
Verify schedule data using time clock check-ins via key fob, prox card, fingerprint or handprint.
Instantaneous messaging capabilities through email, phone, and text provide supervisors and employees with essential communication tools.
Import various types of data from other systems into the scheduling solution or export data in .csv, .txt, and .xml formats.
Extra Duty Billing
Off-duty or secondary side jobs that are contracted out for hire to businesses or private citizens can be automatically filled and billed within the scheduling solution.
Extra Duty Request
Users can request to work pre-selected extra duty jobs that are posted to the schedule via software, the web, and through a smart phone.
Manage subpoenas by connecting court assignments (and the officers who must attend) to the agency schedule.
Track and automatically log all activity actions, such as when a change was made and by whom.
The elimination of paper slips and timecards immediately improves workforce productivity and organization.
Timesheets and Payroll
Timesheets are created automatically from the schedule and electronically exported to your payroll provider.
Track employees’ skill sets and certifications through the scheduling system and always know when an employee has acquired new skills and is eligible for promotions.
Use the Security Designer to customize all security levels and corresponding permissions within the system.
Smart Phone Access
Access any of our dynamic rules-based employee scheduling solutions right from your mobile devices!
Request overtime easily through the system, the Internet, and any smart phone or tablet.
Time Off Request
Users can request time off effortlessly in three easy steps by choosing the time off request date, selecting a reason, and submitting the request.
A dedicated menu list, designed specifically for scheduling crossing guards, can be utilized to update times and posts.
Staff Shortage Alerts
Receive immediate alerts when a shift falls below minimum staffing requirements with a vibrant change in shift color right on your dashboard.
Rules Policy Automation
Input the rules of your organization’s scheduling and time & attendance policies, and customize them at any time.
Use active tiles to customize your desktop and create as many dashboards as you like.